Replace the organization's purchasing policy

PUT /settings

Every field is optional and falls back to its default, so a partial body is a whole configuration: poNumberPrefix and nextPoNumber are what the next order is numbered with (PO-00042); the serial only moves forward — a value at or below a number already issued is clamped to the next free one, never applied. autoInvoiceOnReceipt records the invoice at PO-line prices the moment an order is received in full; autoClose closes an order the moment it is invoiced; shortClose is what close does with undelivered quantity when the command does not say (cancel-remainder or keep-shortfall); supplierAlerts raises a member alert (purchasing.supplier-alert-raised) when a supplier's damageRatePercent or lateRatePercent reaches its threshold over the last windowDays, once minimumSample deliveries were measured. Appends purchasing.settings-configured. Idempotent by content: a retry that says what the policy already says appends nothing.

Access

Requires settings:write.

How scopes come from roles: Scopes and roles. Getting a token: Authentication and app tokens.

Retries

Idempotent by content: a retry that says what the policy already says appends nothing.

Why every write carries a key: Idempotency and retries.

Facts appended

purchasing.supplier-alert-raised
purchasing.settings-configured

What a fact is: Facts and the journal.

AI agent tool

Agents call this as purchasing_set_settings (Purchasing: Set settings), in the purchasing toolset.

Connecting an agent: AI agents.

Example

curl

curl -X PUT 'https://purchasing.getmanifold.io/settings' \
  -H "Authorization: Bearer $MANIFOLD_TOKEN" \
  -H 'Content-Type: application/json' \
  -d '{
  "poNumberPrefix": "PO-",
  "nextPoNumber": 3,
  "autoInvoiceOnReceipt": false,
  "autoClose": true,
  "shortClose": "cancel-remainder",
  "supplierAlerts": {
    "damageRatePercent": 5,
    "lateRatePercent": 20,
    "minimumSample": 5,
    "windowDays": 90
  }
}'

JavaScript (fetch)

const response = await fetch("https://purchasing.getmanifold.io/settings", {
  method: "PUT",
  headers: { Authorization: `Bearer ${process.env.MANIFOLD_TOKEN}`, "Content-Type": "application/json" },
  body: JSON.stringify({
    "poNumberPrefix": "PO-",
    "nextPoNumber": 3,
    "autoInvoiceOnReceipt": false,
    "autoClose": true,
    "shortClose": "cancel-remainder",
    "supplierAlerts": {
      "damageRatePercent": 5,
      "lateRatePercent": 20,
      "minimumSample": 5,
      "windowDays": 90
    }
  }),
});
if (!response.ok) throw new Error(`${response.status}: ${await response.text()}`);
const answer = await response.json();

Request body · application/json

{
  "poNumberPrefix": "PO-",
  "nextPoNumber": 3,
  "autoInvoiceOnReceipt": false,
  "autoClose": true,
  "shortClose": "cancel-remainder",
  "supplierAlerts": {
    "damageRatePercent": 5,
    "lateRatePercent": 20,
    "minimumSample": 5,
    "windowDays": 90
  }
}

Response · 200 · application/json

{
  "poNumberPrefix": "PO-",
  "nextPoNumber": 3,
  "autoInvoiceOnReceipt": false,
  "autoClose": true,
  "shortClose": "cancel-remainder",
  "supplierAlerts": {
    "damageRatePercent": 5,
    "lateRatePercent": 20,
    "minimumSample": 5,
    "windowDays": 90
  }
}

The panel writes this call in other languages. It does not send it: Manifold's APIs do not take calls from a web page on another site, so run the call from your own code or terminal. The whole API as OpenAPI: purchasing-manager.openapi.json. Base URL https://purchasing.getmanifold.io.

Errors

Every refusal is a status and a JSON body whose _tag names it. A refused call changes nothing.

`401`

Refusal	What it means	What to do
`Unauthorized` reason	The token is missing, expired or not one Manifold issued.	Get a fresh token and send the call again.
`TokenAlreadyUsed` tokenId	A single-use app token was already spent.	Mint a new token for this call.

`402`

Refusal	What it means	What to do
`SubscriptionRequired` status	The organization's subscription has lapsed, so writes are refused.	An owner settles billing. Reads still work meanwhile.

`403`

Refusal	What it means	What to do
`TenantRequired` userId	The token names no organization.	Choose the organization, then get a new token.
`ScopeRequired` required	The token's roles do not grant the scope this call needs.	Ask an owner or admin for a role that grants it.

`409`

Refusal	What it means	What to do
`MirroredFromSource` source	This area is fed by your source system until the organization goes live.	Make the change in the source system, or go live first.

`503`

Refusal	What it means	What to do
`RequestLogUnavailable` tokenId, reason	The service could not record the request, so it did nothing.	Send the same request again shortly.

How refusals work everywhere: Errors.